Information for Chairpersons ＆ Speakers
Mode of Presentation
All presentations will be conducted in person at the venue.
Presentation Format
| Session Type | How to Present |
|---|---|
| 50th Anniversary Special Lecture | PowerPoint presentation at the Session Room |
| Advanced Technology Seminar | |
| Symposium | |
| Educational Seminar | |
| General Oral Presentation |
*Posters will be presented in physical format. Please note that for Case Discussions, both slide presentations and poster displays will be required.
Time Allocation for Presentation and Discussion/Q&A
| Session Type | Presentation | Discussion/Q&A |
|---|---|---|
| 50th Anniversary Special Lecture |
As determined per session. Pre-notified to chairs and presenters. |
|
| Advanced Technology Seminar | ||
| Symposium | ||
| Educational Seminar | ||
| General Oral Presentation | 7 minutes | 3 minutes |
| Poster Session (excluding Case Discussion) | 5 minutes | 3 minutes |
| Poster Session (Case Discussion) | 5 minutes | 6 minutes |
Presentation Data Submission
Submission prior to the conference is not required. For information on submitting data on the day of the conference, please refer to Section “Guidelines for Speakers.”
Presentation Language
[Slides]
- Invited Sessions:
- Pre-informed to presenters.
- General Sessions:
- English (Only the following sessions can be conducted in either Japanese or English: "Complications," "Rehabilitation," and "Multidisciplinary.")
[Presentations]
- Invited Sessions:
- Pre-informed to presenters.
- General Sessions:
- Can be conducted in either Japanese or English.
Poster Presentation
In addition to physical poster displays at the conference venue (with slide presentations for Case Discussions), e-posters will be available for viewing during the on-demand period. The e-posters will be the same as the ones displayed on the panels for participants to access. Please note that e-posters are secured and cannot be downloaded, printed, or copied.
(1) Poster Schedule
| May 24 (Sat) | May 25 (Sun) | |
|---|---|---|
| Setup | 8:00 – 10:00 | - |
| Viewing | 10:00 – 17:00 | 9:00 – 14:00 |
| Poster session | 17:00 – 18:00 | - |
| Removal | - | 14:00 – 16:00 |
(2) Location
Conference Room 202, 2nd floor / Conference Rooms 301, 302, and 303, 3rd Floor
(3) Poster Session
- Date:
- May 24 (Sat) 17:00 – 18:00
- Location:
- Conference Room 202, 2nd floor / Conference Rooms 301, 302, and 303, 3rd Floor
- Session Chair Registration:
- 16:40 – 17:00 (In front of the poster session area)
(4) Poster Formatting Guidelines
- Poster board size: 90 cm width x 210 cm height.
- The abstract number will be displayed at the top left corner of the poster board (provided by the conference).
- Presenters should display the title of the presentation, the presenter's name, affiliation, and the names of all co-authors in the space provided on the designated panel, excluding the area reserved for the abstract number.
- Content should be placed below the title.
- Pushpins will be provided on-site.
- Posters can be in either Japanese or English.
- Please indicate any conflicts of interest (COI) clearly. (Refer to Section 7: Conflict of Interest Disclosure.)
(5) Presentation Time
Excluding Case Discussion
- Presentation:
- 5 minutes
- Discussion:
- 3 minutes
Case Discussion
- Presentation:
- 5 minutes
- Discussion:
- 6 minutes
- Please follow the session chair's instructions and adhere to the scheduled times.
- Presentations can be conducted in either Japanese or English.
(6) Important Notes
- Posters not removed by the designated time will be discarded by the conference secretariat.
(7) E-posters:
- The e-poster viewing period will be from June 10 (Tue) to 30 (Mon), 2025 (tentative).
- Please convert your poster to a PDF file exactly as it will appear on the poster panel. The abstract number should be placed in the specified location (top left, 20cm x 20cm) by the presenter.
- A URL for uploading will be provided individually prior to the period below.
Upload period: May 13 (Tue) – 26 (Mon), 2025.
Conflict of Interest Disclosure
All authors are required to disclose any Conflict of Interest (COI) with a biotechnology manufacturer, a pharmaceutical company, or other commercial entity that has an interest in the subject matter or materials discussed in the manuscript within the period of 36 months prior. The primary author is required to complete the form below with information from all the authors listed.
For slides, please disclose your COI status at the beginning of your presentation or on the slide immediately following the one that introduces your presentation title and presenter. For posters, please include your COI disclosure at the end of the poster.
Ethical Considerations
If your presentation has been approved by an ethics committee or institution for clinical or basic research, please clearly indicate this approval on your presentation slide or poster. Additionally, informed consent must be obtained from patients for the presentation of case reports or case series.
Guidelines for Session Chairs
- Staff will confirm your arrival. Please be seated in the designated next chair’s seat at least 20 minutes before the session starts.
- Please ensure the session ends within the allotted time.
Guidelines for Speakers
Please arrive at the PC center in Conference Room 201 (2nd Floor) at least 45 minutes before your session to verify and preview your presentation data.
- Open times:
- May 23 (Fri)
- 11:00 – 17:30
- Open times:
- May 24 (Sat)
- 07:30 – 18:00
- Open times:
- May 25 (Sun)
- 07:30 – 15:30
Be sure to arrive at the next speaker’s seat 10 minutes before your presentation begins.
Please adhere strictly to the session schedule as directed by the session chair.
Technical Requirements and Guidelines
| Windows | Mac | |
|---|---|---|
| Bring your own PC | yes | yes |
| Bring your own Media （USB memory stick） |
yes | no |
| Application | PowerPoint2016 or later | PowerPoint, Keynote |
| Video software | Windows Media Player | - |
*The screen ratio will be 16:9 at all venues.
*If you have created your presentation data on a Mac, please bring your own PC.
*Only PC presentations will be accepted for this conference.
*If you have video, we recommend that you bring your own PC.
[For those who bring only data]
- Please check your presentation data at the "PC Center" at least 45 minutes before your scheduled presentation time. (Data can be brought in on days other than the day of your presentation.)
- The following media can be brought to the PC Center.
- USB flash memory
*Please check your media by security soft and make sure it does not have any computer virus in advance.
- Fonts must be standard for the OS (Windows).
- All PCs used for presentations are standardized to Full HD (1920×1080).
- If you will be using video or audio, please be sure to inform us when you register your data.
- If there are reference files such as videos, please put all data in the same folder.
*Notes for video files
For Windows, please make video files that can be played by using Windows 10 (OS), and whose codecs is included in the initial state of Windows Media Player 12 (WMV format is recommended). - After creating the presentation data, please check that it works properly on a PC other than the one on which you created the data.
- Please note that data modification is not allowed at the presentation site.
- After the preview is completed, the data will be transferred to your presentation venue.
- The first page of your presentation data will be projected on the screen. Please move slides on your own by the mouse and the keypad provided on the podium.
- The data will be temporarily stored on the server of the PC Center and on the PCs at the venue, and will be disposed of after the conference.
[For those presenting on your own PC]
- Please come to the "PC Center" at least 30 minutes before your scheduled presentation time.
- Please check the cable connection on the preview monitor at the PC Center.
- HDMI cables will be provided at the PC Center.
- Some notebook PCs may require a connector attached to the PC (sold separately), so please be sure to bring it with you.
- Check if the notebook PC outputs correctly to an external monitor.
- The setting method differs depending on the individual PC and OS, so please check in advance.
- Please create a shortcut (alias: "Abstract number_Presenter name") of your presentation data in an easy-to-understand location on your desktop (Example: O-1_Myeloma Taro).
- The screen resolution is Full HD (1920×1080).
- If you will use video or audio, please let us know when you confirm your presentation data.
- Please deactivate the screen saver and power saving settings in advance.
- If you have set a password for startup, please be sure to remove it.
- Please be sure to bring an AC adapter. About 20 minutes before your scheduled presentation time, please come to the PC desk near the podium at the front left side of the venue and hand over your PC to a staff member. The staff will connect the cables and check the external output (available even during presentations).
- Please use the monitor, mouse, and keypad provided on the podium during your presentation. The presenter's tool is not available.
- Please be sure to bring backup data just in case.
- Please note that data modification will not be available at the presentation venue.
- After your presentation, please pick up your PC as soon as possible at the PC desk near the podium at the front left side of the room where you left your PC earlier.